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AGENDA: Tuesday 14th March 2023

Rolling Stock Design, Procurement & Requirement Management 360 Summit 2023
Advancing The Digital Economy in Rolling Stock Maintenance
#RSP360

Mary Ward House, London
14th March 2023
Hybrid Event: In-Person & On-Demand

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9:00 AM

The Status of the Global Rail Market - Ramifications and How to Plan Ahead for Existing and New Rolling Stock

Whatever happens across the world impacts the industry.

● The impact of Covid on a global scale 12 months on
● Delivery challenges - why increased delivery times will have long-term impacts on future rolling stock
● Price - the frightening reality that costs of future fleets may soar and how will industry respond to this
● Materials availability - impacts on achieving greater sustainability and reduced carbon footprints
● Why the way tenders are executed may change and what that means for procurement strategies and departments

Robert Cooke, Director of Policy, Railway Industry Association

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9:40 AM

PART 1: DESIGN & PROCUREMENT - Pushing for Asset Sustainability, Improved Supplier Collaboration and Operational Readiness

Defining Functional Specifications in the Design Phase and why Design Documents can Ensure Clarity and Collaboration Between Supplier and Operator

"When we leave the design phase everything should be clear both to us and the supplier. If it’s not clear then, it probably never will be and if you don’t have clarity then it is something that stops the process moving forward"

● How to create a collaborative design process between operator and supplier which allows clarity and confidence
● How to build a Design Document that will ensure ALL teams, pre and post contract, can stay on track with what is expected
● How to communicate your demands as to why the contract is needed
● Why setting your Functional Specifications needs to be embedded in the design phase and signed off pre contract signing
● How to insert realistic and achievable Milestones to meet in the process
● Why a detailed design process will ensure you meet your fixed price and avoid extra costs and adjustments post contract signing

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10:00 AM

RESPONDING TO BESPOKE REQUIREMENTS AND CHANGING APPROACHES TO FRANCHISE DESIGNS

CASE STUDY: Catering for a Bespoke Design - Engaging with Suppliers to Move Beyond the Off-the-shelf Models

“There is a shift in what Operators are looking for. Our requirements are the same as others that are going out to tender. A year ago, we would have been struggling and the market wasn’t helping us to achieve this. Now we are a group of people who want similar things - the next generation of rolling stock. The UK rail market can now handle new things”

● Setting a project timeframe of 5-7 years brings challenges, so how do we plan for them?
● Why core values are impacting our procurement requirements and how do we embed them into the design phase, so they are met
● Why we are moving away from an off-the-shelf model and why inclusivity is a key driver in that decision
● How we are responding to costs being driven down and what that means for us when engaging with the wider supply chain
● How we plan to approach suppliers to showcase our requirements learning from those that have also gone to tender with bespoke designs

10:30 AM MORNING NETWORKING BREAK

Andy Bagguley, Head of Systems - Rolling Stock, EastWest Rail

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11:00 AM

Procurement and Development of Yellow Fleet Rolling Stock, Optimising Asset Management, Moving Away From The Bespoke Design Model To Improve Time To Market And Economies Of Scale

“So, I operate some vehicles, which you will not see anywhere else in the world. So, we have very bespoke vehicles that not easy to find anywhere else, except in my fleet. And unfortunately, I only have one vehicle on base, and then one of these types. So basically, this makes life quite difficult. If you have only one or a few assets, you don't have in infinite resources in terms of engineering and lifecycle manager, you don't have so much data available on vehicles and this is a challenge. So, we speak about your challenge in asset management. Basically, we cannot go so deep in detail for such vehicles than for, let's say, broader vehicles, where we have 17 in our fleet. Meaning by that year, we may neglect some things like configuration management, we may also wait until something fails before we react just because we do not have enough data or resources to do predictive activities”

Michel Godinat, Head of Business Unit, SBB CFF FFS

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11:30 AM

Increasing the Speed of Maturity of Rolling Stock Design to get more Benefits from the Deployment of Predictive Maintenance

“The challenge is to design a good monitoring system inside the train from the design phase first. We have a lot of sensors in the train, but they all are sensors to drive the systems, not sensors in order to do maintenance. Sensors like that require more frequencies, more precision, more accuracy in time to do a good monitoring, but doesn't need that much of accuracy of frequencies to do the driving of the systems. So, when we think today about systems, we must take into consideration every aspect of the system, not only to drive it, but to drive it and monitor it and the monitoring is actually not taken into account so much during design”

● What is the current maturity level within rail Operators to deliver predictive management of maintenance data
● How does current train design impact the return of investment on deploying predictive maintenance
● Improving the adoption of precision monitoring technologies at the design phase in new rolling stock
● How can Operators cost effectively implement predictive maintenance on legacy rolling stock, operational challenge of innovating with a pre-determined fleet life cycle budget
● Understanding the optimal mix of technologies to deliver a low-cost predictive maintenance strategy at scale
● What will you do in the future if minerals are close to extinct and price of electricity going up more, understanding the impact on the return of investment

Naoyuki (Nick) Ueno, General Manager, Central Japan Railway Company

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12:30 PM

How Agile Software Development Can Transform Your Next Project

“The problem is we try to develop all the software in parallel for this complicated machine, if you try and do it all at the same time, of course you run a risk that it’s not all ready. When that happens it is tool late in the project, we start talking about phasing and what are we going to release first? what's going to come second? because we've realised it's not all going to be ready. Whereas of course, if you bake that in from the very beginning, you actually have a real strong chance of delivering it.”

• What is the current maturity level within rail Operators to deliver predictive management of maintenance data
• How does current train design impact the return of investment on deploying predictive maintenance
• Improving the adoption of precision monitoring technologies at the design phase in new rolling stock
• Cost effectively implementing predictive maintenance on legacy rolling stock, operational challenge of innovating with a pre-determined fleet life cycle budget
• Understanding the optimal mix of technologies to deliver a low-cost predictive maintenance strategy at scale
• What will you do in the future if minerals are close to extinct and price of electricity going up more, understanding the impact on the return of investment

1 PM NETWORKING LUNCH BREAK

Benjamin Parry, Head of Fleet Performance, Greater Anglia

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12:30 PM

PART 2: IT/OT - DRIVING FORWARD ADVANCEMENTS TO ENSURE SECURITY AND SAFETY WHILST REDUCING INTEGRATION AND UPGRADE CHALLENGES

Understanding and Responding to New-Era IT/OT Requirements for Existing and New Rolling Stock

“So especially with the newer trains, we see that they now have infrastructure networks, all these things are coupled to the network, which is of course is easy because then I can ask, tell me how long was this door open? Or how often has this door been open already, and what is the maintenance data. So, all these things are getting into the to the network from the older days, what we see now in NS, we talk about the stuff that is about the software that's connected to the mechanics, we call it operational IT this because it has different characteristics than the normal I.T, it has to be reliable and that's a very important thing”

• How to integrate new IT/OT standards into existing rolling stock software with minimal disruption
• Why new IT/OT requirements need to be included in the design and concept phase
• How moving from a safety to security mindset is influencing the supply chain
• Why hiring IT/OT specialists within Procurement and Engineering functions will empower Operators and reduce potential software obstacles, delays and incurred costs

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2:00 PM

Defining Procurement Ownership, a UK Perspective - Exploring Existing UK Procurement Processes and Potential Future Procurement Routes

“By looking across the whole sector we are seeing that the “whole is greater than the sum of the parts.” Procurement is one of those parts.”

• Is there an opportunity for change within the UK as to how rail procurement is done?
• Why Ownership models are a viable solution to ensure requirements are met, managed, and delivered
• How GBRTT is working with suppliers to empower the collaboration process in the UK
• What impact would a change of Procurement Ownership have on Maintenance procurement?
• Why a change of Procurement Ownership could push market competition and in return drive value and sustainability
• Why cost isn’t the only factor of a change in Procurement Ownership but is certainly the biggest one

Rich Fisher, Head of Strategic Planning - Network Integration, GBRTT

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2:30 PM

PART 3: SUSTAINABILITY - ACHIEVING ‘GREEN TARGETS’ AND REVIEWING WHOLE LIFE-CYCLE APPROACHES TO ASSETS

CASE STUDY: How to Keep Existing Requirements when Exploring New Technology Capabilities - an Operator’s Challenge Explained

• Understanding the wider ‘green’ targets set by Government and where we are to date
• Insights into new technologies operator are exploring such as hydrogen and why this is a good fit for the industry
• How we plan to approach the tender with our existing and non-negotiable requirements
• Why we are looking to new skill sets for the upcoming tender to ensure we get the end-result we want
• How we are preparing for future challenges of regional fleets versus high-speed fleets with new technology introductions

Salvatore Sgulo, Head of Procurement, Trenitalia

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3:00 PM

DEMONSTRATING THE ECONOMIC AND FINANCIAL BENEFITS OF CREATING SUSTAINABLE ROLLING STOCK ASSETS

Delivering High standard Sustainable Rolling Stock, Enhancing Safety, Ride Comfort and Environmental Performance with HYBRID Technology

To improve the existing sustainability performances of railway systems, new innovative products and services need to be developed, tested and deployed. Based on leading-edge technologies to minimize the overall energy and resource consumption and environmental impact of the railway system, the aim of this destination is to accomplish a more attractive and climate resilient mode of transport. With the cooperation of the whole European rail value chain, the target is to optimise performances, stimulate the modal shift and improve passenger experience.

• What are the new hybrid concepts currently available to operators?
• Examining the differences with Conventional Diesel System and Hybrid System, what immediate operational benefits can operators achieve
• Innovation in future Hybrid Systems and challenges in improving current hybrid systems, increasing battery capacity, and reducing battery energy use
• Overview of new monitoring systems

3:30 PM EVENING NETWORKING BREAK

Naoyuki (Nick) Ueno, General Manager, Central Japan Railway Company

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4:00 PM

Closing the Sustainability Loop - Innovative Approaches to Recyclability To Optimise the Material Market For the Asset Life-Cycle

90% of our train materials are recycled including chairs and floors and our wheelsets have 100% circularity.

● Creating a dedicated Sustainability Department to channel core financial and green sustainability requirements in all aspects of Procurement
● Identifying what we can do once rolling stock has served its time and we move beyond its operational capabilities
● Embedding a whole asset life-cycle philosophy to collaborate with our suppliers
● Looking beyond existing strategies and targets and what we can do next
● Current strategies to sustain 90%+ recyclability of trains
● Looking beyond recyclability - circularity as a sustainable solution for wheelsets
● Working with health and safety restrictions and mitigating risks associated with materials
● Building a successful business case to integrate MRO strategies into Recyclability and Sustainability targets

Nanna Eram Jensen, VP Head of STARS, DSB
Anders Engaard Bødker, Sustainability, DSB

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4:40 PM

Cost Effective Strategies to Reduce the Budget of Mid-Life Refurbishments

“We know that during the overhauls Of course we will dismount and renew a lot of things. This is also an opportunity because you have to resynchronize a lot of things, perhaps a bogey should have a lifetime of let's say 17 or 18 years but ff course we have a stop for this rolling stock at 15 years so perhaps we could let's say put all that together to have maintenance plan that takes into account the availability issue because sometimes when you have to renew or repair your boogie but you need a spare and when you have a bogey for a used fleet it cost tons to have bogeys in stock. The cost of the spare parts is also an issue”

• Defining the scope and percentage of spend on recoverability, design, or condition monitoring to keep estimated spend below the budget
• Best practice in preparing the tenders for the midlife refurbishment
• Investing in new sensor network to extract critical data from on-board components and systems to optimise maintenance planning and production
• Improving the customer experience, what new feature are operators incorporating on trains to improve the look and feel of rolling stock
• Developing sustainability, recycling components removed from the midlife refurbishment to increase efficiencies in waste management
• Using modelling and forecast based on historical asset performance to introduce changes to maintenance agreements with suppliers

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5:20 PM

FUTURE APPROACHES TO TENDERS - AUDIENCE ROUNDTABLES
PM ROUNDTABLE 1 - Streamlining Future Tenders - Focusing on Larger Quantities

The market is changing, which means requirements are changing so it makes sense that the types of tenders we see in the future will change. With a focus on larger tenders (quantity) but fewer across a timescale, many Operators around the globe may favour quantity but without compromising on quality.

● Consider the benefits of larger tenders and how Operators can save on costs
● Recognise approaches to functional requirements and how they are relayed in the design phase
● Discuss ways of creating a detailed design process to support greater quantities

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5:21 PM

ROUNDTABLE 2 - An Analytical Market Approach

The volatility of the market right now is causing Operators to take a more analytical approach using market intelligence as a support tool. Cost and ultimately inflation is making tender processes difficult as every penny needs to be accounted for. Contracts, clauses, penalties and payment plans are all considerations for many right now, as a way to push forward in this state of flux.

● Discuss ways to mitigate market volatility in tenders and why market intelligence can support future requirements and decisions
● Explore the level of risk in the market and how Operators can use this to their advantage when preparing new tenders
● Examine the benefits of penalties, clauses and payment plans as ways to keep tenders progressing

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5:22 PM

ROUNDTABLE 3 - Scope and Timescales - the Foundation of a Tender

4-6 years doesn’t seem that long in the Railway industry, but reality means that it doesn’t always go to plan. Delivery times are being stretched, design processes can be convoluted and post-tender we see adjustments after adjustments. Perhaps we go back to basics and explore the scope of what we want/need and the realistic timescales on offer.

● Recognise true project timescales and why our expectations always seem to fall short
● Debate the challenges of widening scope to meet your functional requirements, whilst trying to procure a franchise model
● Identify how timescales can be managed pre-tender and why suppliers can deliver what is required within scope

Benjamin Parry, Head of Fleet Performance, Greater Anglia

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5:45 PM

AUDIENCE ROUNDTABLE FEEDBACK

6:10 PM End of Summit

Who Attends our Rail Events

Southeastern
Trenitalia
SJ
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DSB
Wes Midlands Railway
SBB
Nederlandse Spoorwegen
Network Rail
LNER
Greater Anglia
east west
Govia Thameslink Railway
Wes Midlands Railway

Sponsors & Partners

Global Railway Review
Global Railway Review

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Institute of Railway Research
Institute of Railway Research

University of Huddersfield

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Global Railway Review
Global Railway Review

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